Minutes of the Organizing Committee Meeting of
Nepal Fair 2008 London
(13 June 2008
)The preparatory meeting of the Organizing Committee of the Nepal Fair 2008 in London was held at the Embassy of Nepal, 12A Kensington Palace Gardens on 13 June 2008. This was a continuation of earlier meeting of 14 May 2008. The following personalities, including Embassy officials, participated in the meeting:
Participants:
H. E. Mr. Murari Sharma, Ambassador and Chair
Mr. Anthony Wieler, Co-Chair
Mr. Damar Ghale, Co-Chair
Mr. Surya Gurung, Coordinator, Culture and Fashion
Mr. Dhruba K.C., Coordinator, Tourism
Mr. Amol Gurung, Coordinator, Venue
Ms. Jeshika Chhetri, Representative, Limkokwing University
Mr. Ashish Pant, Coordinator, Publicity
Mr. Mahant Shrestha, Coordinator, Nepali Cuisine
Mr. Puspa Shrestha, Representative, Himalayan Yeti, Nepali Association
Mr. Jhabindra Aryal, Co-Focal Point
Mr. Ganesh Adhikari, Representative, Nepal Embassy
Mr. Lawa Subedi, Representative, Nepal Embassy
Apologies:
Mr. Narendra Kandel, Coordinator, Business
Mr. Raja Ram Giri, Co-Focal Point
Proceeding:
The Co-focal Point, Mr. Aryal, distributed the agenda of the meeting and draft programme for the Committee’s consideration. The Committee reviewed progress made so far for the preparations of the Fair. Chairman Murari Sharma, with the help of Mr. Aryal, briefed the Committee on the efforts made by the Embassy to make the fair a success. Co-Chairs and Coordinators -- Mr. Wieler, Mr. Ghale, Mr. Pant, Mr. Gurung, Mr. Shrestha, and Mr. KC – also briefed the Committee on the progress in their respective areas of responsibility.
After careful deliberation of the agenda, the program and the comments and suggestions coming from the participants, the Committee took the following decisions by consensus:
Decisions:
Designated Mr. Wieler, Chairman of the Britain Nepal Chamber of Commerce and Co-Chair of the Nepal Fair 2008 Organizing Committee, as Fundraising Coordinator.
Also designated Puspa Shrestha as Treasurer of the Organizing Committee.
Approved the design of the flier of the Fair; decided to add the logo of Limkokwing University, sponsor of the venue, to the bottom of the Fair’s letterhead, as designed, and to include the University’s logo in all fliers and leaflets of the Fair.
Appreciated Coordinator Pant for the design of the Fair’s logo and letterhead.
Decided to charge £500, for the use of a stall of 4x2 ft, as a contribution to the Organizing Committee to defray the cost of publicity and other arrangements; also decided that any stall keeper who wanted to have more than one stall or a larger stall would contribute more assuming 4x2 ft. space as one stall.
Agreed to invite requests for stalls and allot them on the first-come-first-served basis, while taking into account the need for giving space to showcase investment, trade, and tourism sectors and the imperative to provide space to stall keepers from both Nepal and the United Kingdom.
Determined that the food stall keeper(s) would sell Nepali cuisine and make a minimum of £2000 contribution to the Organizing Committee; and agreed that the Coordinator, Nepali Cuisine, would seek higher offers, if any, through correspondence with the caterers and contribute a higher amount accordingly.
Decided that stall keepers would be responsible for all expenses for participation in the Fair – including travel, accommodation, stall fee, and transportation of exhibits – from within the United Kingdom and from outside, including Nepal.
Also decided that an individual or company would have to pay £5000 to become a sponsor of the Fair and to have their advertisement displayed in Fair’s fliers, leaflets, booklets, and souvenir kits.
Agreed that a separate bank account would be maintained by the Embassy for the Fair and all incomes and expenditures of the Fair would be properly reflected and verified by the Treasurer and the Co-focal Point, Mr. Aryal.
Also agreed that Co-Chair Ghale would get affordable quotes from security agencies to provide security to the Fair for two days.
Approved the offer of Deurali UK Ltd to live cast the inauguration and talk by the Chief Guest via the Internet and appreciated Coordinator Pant for his generous offer.
Also approved the draft program presented by the Chair.
Decided that the Chair, Co-Chairs and Coordinators would, in their respective areas of responsibility, expedite their efforts to prepare for the Fair.
Agreed to have the next meeting of the Committee in three weeks time.
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